Private AI · Wisconsin

# Private Document Search (RAG) on Your Own Server

Ask questions of your own files and get answers with sources, from a system that runs on your hardware and respects who is allowed to see what.

Also searched as: private RAG system · local AI document search · on-premise retrieval augmented generation · AI search our files privately · self-hosted knowledge base AI

- **Starting at:** $4,000

- **Typical timeline:** 2–4 weeks

- **Service area:** Wisconsin & nationwide

- **Response:** Within one business day

## Private Document Search (RAG) on Your Own Server for Wisconsin businesses

Private Document Search (RAG) on Your Own Server from Wisconsin Tech Shop: Ask questions of your own files and get answers with sources, from a system that runs on your hardware and respects who is allowed to see what. We work with businesses throughout Wisconsin, including Milwaukee, Madison, Green Bay, Appleton, Kenosha, Eau Claire, La Crosse, Wausau and the Northwoods. Pricing typically starts at $4,000, and most projects take 2–4 weeks.

### What's included

- Connections to file shares, SharePoint, Google Drive or your systems
- Embeddings and a vector database (pgvector or Qdrant) on your server
- Answers that cite the exact document and page
- Permissions that follow your folders and roles
- Automatic re-indexing as files change

What this can look like

A Green Bay accounting firm asks what it decided on a client’s depreciation last year and gets the answer with a link to the memo, without any file leaving the office.

Illustrative example of a typical project.

## Who it's for

Law firms, clinics, accountants, manufacturers, engineering firms, schools and any company with files that shouldn’t leave the building, plus owners who would rather own their AI than rent it forever.

## How it works

1. **Free fit call:** What should the AI do, which data can it see and who will use it? We tell you honestly whether local, cloud or hybrid fits best, with rough costs for each.
2. **Sizing and pilot:** We size the hardware and models to your users and documents, then pilot on your real work so you see the quality before buying more.
3. **Build and lock down:** Hardware built and tested under load, models served behind company sign-in with permissions and logging, document search connected and staff trained.
4. **Own it, with backup:** Everything is documented and in your name. On an optional care plan we keep models, security patches and backups current.

## Private Document Search (RAG) on Your Own Server pricing

Pricing typically starts at $4,000, and most projects take 2–4 weeks. Every project gets a fixed quote after a free discovery call.

### What affects the cost

- How many people use it at the same time
- The model size and quality you need
- How many documents it searches
- Hardware: one computer, a workstation or a multi-GPU server
- Fine-tuning, integrations and offline (air-gapped) requirements

[Compare pricing for all services](https://wisconsintechshop.com/pricing/)

## Why Wisconsin businesses choose us

Rooted in Wisconsin and working nationwide, we size the hardware honestly, build and test it, install it on site in Wisconsin or ship it ready to plug in anywhere in the U.S., and support it remotely.

### A client portal from day one

Log in anytime to see project progress, invoices, payments, site health and messages.

### Plain-English communication

No jargon. Clear updates, honest advice and documentation your team can actually use.

### Built for Wisconsin realities

Seasonal swings, winter weather, rural internet and customers who still like to call: we design around how business really works here.

### Fast, secure Cloudflare hosting

Sites and apps run on Cloudflare's global network: quick everywhere, protected from attacks and monitored around the clock.

## Private Document Search (RAG) on Your Own Server FAQs

### How is this different from Windows or Google search?

It reads the documents and answers the question in plain language, with the source, instead of returning a list of files to open.

### Will people see files they shouldn’t?

No. Results follow the same permissions as your folders, so people only get answers from documents they can already open.

### Is a private model as good as ChatGPT or Claude?

For drafting, summarizing, searching your documents and most everyday work, today’s open models are very capable. For the hardest reasoning the largest cloud models still lead, which is why many companies run a hybrid: sensitive work stays local and approved tasks can use a cloud model.

### What hardware does it take?

Anything from a recent computer with plenty of memory for one person, to a GPU workstation for a team, to a dedicated multi-GPU server for a whole company. We size it to your users, models and documents and quote it upfront.

## Related services

- [Private ChatGPT for Your Business (Company Knowledge AI)](https://wisconsintechshop.com/ai-integration/private-chatgpt-for-business/): A private, ChatGPT-style assistant that knows your business. Your team asks questions in plain English, and it answers from your own documents, procedures, customer records and policies, cites the source and only shows people what they are allowed to see. (From $1,750)
- [Private AI Server for Your Office](https://wisconsintechshop.com/emerging-tech/private-ai-server/): A dedicated AI server in your office running modern open models, so your team gets ChatGPT-style help and private document search with no data leaving the building. (From $3,500)
- [Fine-Tuning an Open Model on Your Company’s Data](https://wisconsintechshop.com/private-ai/llm-fine-tuning/): Teach an open model your terminology, writing style and tasks with LoRA fine-tuning on your own examples, then measure it against the base model so you know it actually got better. (From $6,000)
- [On-Premise LLM Deployment (Open Models on Your Hardware)](https://wisconsintechshop.com/private-ai/on-premise-llm-deployment/): Open models such as Llama, Qwen, Gemma, Mistral or gpt-oss, served from hardware you own behind company sign-in, with an OpenAI-compatible API so your tools can use them too. (From $5,000 plus hardware)
- [AI Workstation & GPU Server Build](https://wisconsintechshop.com/private-ai/ai-workstation-build/): A machine built for AI: a GPU workstation, a large-memory Mac or a multi-GPU rack server, sized to your models and users, built, tested under load and delivered ready to run. (From $1,500 plus hardware)
- [Hybrid AI: Local Models Plus Cloud AI, With Rules](https://wisconsintechshop.com/private-ai/hybrid-ai-gateway/): One AI front door for your company: sensitive work stays on your private model, approved tasks can use a cloud model like Claude or ChatGPT, and every request follows your rules. (From $3,500)

## Private Document Search (RAG) on Your Own Server across Wisconsin

We work with businesses statewide, on site across much of Wisconsin and remotely everywhere.

- [Milwaukee, WI](https://wisconsintechshop.com/wisconsin/milwaukee/)
- [Wauwatosa, WI](https://wisconsintechshop.com/wisconsin/wauwatosa/)
- [West Allis, WI](https://wisconsintechshop.com/wisconsin/west-allis/)
- [Oak Creek, WI](https://wisconsintechshop.com/wisconsin/oak-creek/)
- [Waukesha, WI](https://wisconsintechshop.com/wisconsin/waukesha/)
- [Brookfield, WI](https://wisconsintechshop.com/wisconsin/brookfield/)
- [Menomonee Falls, WI](https://wisconsintechshop.com/wisconsin/menomonee-falls/)
- [West Bend, WI](https://wisconsintechshop.com/wisconsin/west-bend/)
- [Madison, WI](https://wisconsintechshop.com/wisconsin/madison/)
- [Sun Prairie, WI](https://wisconsintechshop.com/wisconsin/sun-prairie/)
- [Middleton, WI](https://wisconsintechshop.com/wisconsin/middleton/)
- [Fitchburg, WI](https://wisconsintechshop.com/wisconsin/fitchburg/)
- [Janesville, WI](https://wisconsintechshop.com/wisconsin/janesville/)
- [Beloit, WI](https://wisconsintechshop.com/wisconsin/beloit/)
- [Appleton, WI](https://wisconsintechshop.com/wisconsin/appleton/)
- [Oshkosh, WI](https://wisconsintechshop.com/wisconsin/oshkosh/)
- [Neenah, WI](https://wisconsintechshop.com/wisconsin/neenah/)
- [Fond du Lac, WI](https://wisconsintechshop.com/wisconsin/fond-du-lac/)
- [Green Bay, WI](https://wisconsintechshop.com/wisconsin/green-bay/)
- [De Pere, WI](https://wisconsintechshop.com/wisconsin/de-pere/)
- [Sheboygan, WI](https://wisconsintechshop.com/wisconsin/sheboygan/)
- [Manitowoc, WI](https://wisconsintechshop.com/wisconsin/manitowoc/)
- [Racine, WI](https://wisconsintechshop.com/wisconsin/racine/)
- [Kenosha, WI](https://wisconsintechshop.com/wisconsin/kenosha/)
- [Eau Claire, WI](https://wisconsintechshop.com/wisconsin/eau-claire/)
- [La Crosse, WI](https://wisconsintechshop.com/wisconsin/la-crosse/)
- [Wausau, WI](https://wisconsintechshop.com/wisconsin/wausau/)
- [Stevens Point, WI](https://wisconsintechshop.com/wisconsin/stevens-point/)
- [Marshfield, WI](https://wisconsintechshop.com/wisconsin/marshfield/)
- [Superior, WI](https://wisconsintechshop.com/wisconsin/superior/)

## Tell us what you need

Get a free, no-pressure quote from a Wisconsin development team. Tell us a little about your business and we'll reply within one business day with next steps, rough pricing and honest advice.

- Big projects and small ones are all welcome
- Fixed-price quotes, no surprise invoices
- You own your code, data and accounts
- A client portal to track progress, invoices and payments
- Rooted in Wisconsin, serving businesses nationwide

Rather talk it through? [Call us](https://wisconsintechshop.com/contact/#call)

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Source: https://wisconsintechshop.com/private-ai/private-document-search-rag/
Contact: hello@wisconsintechshop.com · https://wisconsintechshop.com/contact/